HIA Space | Internal Team Portal
Hybrid Intelligence Academy HIA Space
Internal workspace

Everything HIA needs, in one place.

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Hybrid Intelligence Academy HIA Space

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HIA Space Site Manual

Operating guide for the current HIA Space site

About HIA Space

HIA Space is the internal workspace for HIA systems and team communication. The persistent navigation rail keeps the team inside one operating environment while HIA-owned tools open in the central workspace.

1. Current site status

HIA Space is a single HTML/CSS/JavaScript page hosted in WordPress. The system links work, and Team Chat now reads and writes shared messages through Apps Script and the HIA Space Data Sheet.

Do not post confidential information yet. Shared chat is enabled, but Google Workspace authentication protects the live operations widgets and supplies the posting identity used by Team Chat.

2. Accessing HIA Space

The planned address is hiaspace.com. During development, the HTML file can also be opened directly from a computer.

The final security model will use Google sign-in, automatic access for approved HIA Workspace accounts, and individually approved temporary users with expiration dates.

3. Main HIA systems

Project Management Dashboard

Manage projects, tasks, deadlines, dependencies, recurring work, assignments, and agendas.

CRM

Manage leads, opportunities, proposal stages, expected revenue, due dates, contacts, notes, and related folders.

Course Readiness Dashboard

Track course preparation, materials, session readiness, delivery, and follow-up requirements.

Reddit Post Tracker

Review published posts, rankings, topics, engagement patterns, performance, and update status.

Website Updates

Manage proposed website improvements, priorities, assignments, due dates, and completion status.

The Blog Publisher

Prepare, format, and publish HIA blog posts using the guided publishing workflow.

HIA-owned systems open inside the HIA Space workspace whenever the destination permits embedding. External AI systems open in a separate secure browser tab so their normal accounts, history, subscriptions, and provider features remain available. Every embedded HIA view also includes an Open separately control for full-browser access.

4. Administrative links
  • HIA Edge: View the public website.
  • Bluehost: Manage hosting, domains, DNS, backups, and support.
  • Google Analytics: Review website traffic and engagement.
  • Google Search Console: Review indexing, search performance, sitemaps, and crawl issues.
  • Facebook: Open the HIA Facebook page.
  • Leadfeeder: Review companies visiting the HIA website.

Changes in WordPress, Bluehost, or DNS may affect live systems immediately. A tiny setting can produce an impressively large problem, because infrastructure has a flair for drama.

5. Signing in and posting identity

Sign in with an account on the hiaadvisors.com Google Workspace domain. HIA Space uses the verified account as the Team Chat posting identity. The identity cannot be changed from the chat composer.

6. Team Chat

Every chat message is visible to everyone with access. Mentions direct attention to someone but do not make a message private.

Post a message

  1. Confirm that your HIA account appears beside the composer.
  2. Type the message.
  3. Use @ to mention a teammate when needed.
  4. Select Send or press Ctrl+Enter / Command+Enter.

Replies

Select the reply icon beside a message. Replies remain attached to the original post.

Pinned messages

Select the pin icon to make an important message easier to find. Use pinning for meaningful announcements, not every passing thought humanity manages to produce.

7. Mentions

Type @ followed by a teammate’s name. Select the person from the suggestion menu. Examples include @Mel, @Carl, and @Nava.

Later versions may provide email or browser notifications for mentions.

8. Search and filters

Search checks message text, author names, and mentions. Filters show all messages, messages mentioning the selected user, or pinned posts.

The search covers Team Chat only. It does not search Drive, ChatGPT, the PM Dashboard, CRM, or other linked systems.

9. Shared data architecture

Team Chat uses an Apps Script web endpoint and the Google Sheet titled HIA Space Data.

Messages tab

Stores message ID, timestamp, author, message text, mentions, parent message ID, pinned status, edited status, and active status.

Users tab

Stores display name, email, mention handle, role, active status, and color key.

Settings tab

Stores the site name, refresh timing, feature controls, and default message status.

https://docs.google.com/spreadsheets/d/1AakawOaBG8Kgo4jYWyApSSAhwpwRTU2FzD2oMPAX4ac/edit

Do not rename tabs or headers after the Apps Script is connected unless the script is updated at the same time.

10. Security

HIA Space requires a Hybrid Intelligence Academy Google account. Access settings control what appears inside HIA Space. Direct system URLs retain their own existing behavior.

The Admin Portal controls HIA Space visibility only. It does not change the permissions or direct URLs of linked applications.

11. Planned Google Workspace authentication

The live site will use Google sign-in. Approved HIA Workspace users will be recognized by verified email address. HIA Space will look up the email in the Users tab and assign the correct display name, mention handle, role, and avatar color.

Temporary users can later be approved individually with an expiration date and immediate revocation.

12. Notifications

HIA Space does not currently send notifications. Possible later features include email alerts for mentions, unread counts, a mentions-only view, browser notifications, and user preferences.

Browser notifications require browser permission and additional backend setup.

13. Troubleshooting

A system link does not open

Check popup blocking, the destination URL, the signed-in Google account, and the linked tool’s permissions.

A chat message does not appear

Select the refresh button. If the message still does not appear, confirm the Apps Script deployment is active and that the selected user is active in the Users tab.

Mentions do not appear

Type @ followed immediately by a teammate name such as Mel, Carl, Nava, Matthew, or Alice. Select the suggestion.

The wrong posting identity appears

Open the secure sign-in page, choose the correct HIA Google account, and reload HIA Space.

The live version asks for authorization again

The Apps Script owner may need to reauthorize if services, ownership, deployment, or permissions change. Routine team users should not normally authorize the Sheet connection individually.

14. Administration and maintenance

HIA Space consists of the website file, Apps Script backend, HIA Space Data Sheet, and domain/hosting configuration.

  1. Always start with the current live HTML file.
  2. Create a dated backup before editing.
  3. Test all system links and chat behavior.
  4. Test desktop and mobile layouts.
  5. Update this manual when behavior changes.

Use dated file names such as HIA-Space-2026-07-10.html. Avoid “final-final-new-actual,” a naming convention that has never improved a civilization.

15. Backup practices

Maintain backups of the current HTML file, Apps Script code, Google Sheet, active deployment URL, and important domain or hosting settings.

Create a backup before structural changes, authentication changes, data migrations, or redeployments.

16. What HIA Space is not
  • Not a replacement for the PM Dashboard or CRM
  • Not a document repository or replacement for Drive
  • Not a private messaging system
  • Not a credential vault
  • Not another place to recreate information maintained elsewhere

Use HIA Space to find systems, reach people, and keep lightweight team communication visible.

17. Current system addresses

Project Management Dashboard
https://hiaspace.com/PM

CRM
https://script.google.com/macros/s/AKfycbxMEZCL9S_5KtKHLZUbJ-YIGkMh280bfOdhBke14D4iOvweuiY037unG7OB0ShY2Qv5iw/exec

Course Readiness Dashboard
https://script.google.com/macros/s/AKfycbwiiCzn5YvZsks9-1cGA-o2gZkzMluaNRE6Xu6qyi_EPQVdSvd8j95g5yhXGiCbK2WV/exec

Reddit Post Tracker
https://script.google.com/macros/s/AKfycbwSLYDzwu3frHWNeTqsWmiphNM4NwmDS1el6xmtbn7SgAfS961pbZTRrzSkB7Hmzu1YNw/exec

Website Updates
https://hiaspace.com/website-updates/

The Blog Publisher
https://hiaspace.com/blog-publisher/

18. Future features
  • Additional notification and unread controls
  • Temporary access with expiration
  • Email or browser mention notifications
  • Unread indicators and mentions view
  • Expanded roles if HIA eventually needs them
  • Attachments, reactions, or acknowledgments if a real need emerges

Features should be added because they solve operating problems, not because software has once again developed an appetite.

19. Reporting a problem

Include what you were trying to do, what happened, the page or feature involved, the approximate time, a screenshot where useful, and the browser/device.

Contact: hybridintelligenceacademy@gmail.com
HIA Space administration

Access Control

Choose which systems appear for each HIA account. Direct application URLs remain unchanged.

Select an account to manage its HIA Space visibility.